AV = VIP

There are so many elements that go into an event. Where you start planning the event can be different for each group depending on the priorities. Capacity is huge, obviously. However, if you have flexibly with the amount of guests you are inviting, that could be lower on your priority list. If your main focus is set-up and making the room beautiful, that's number one. If your main objective of the event is to relay information, then AV may be your main focus. What is your main objective to accomplish through your dinner? 

If audio visual, also known as AV, is a main element of your event. It can definitely make or break your event. Even, if it's not the "main focus" but is a large component, it could be major when it's not working properly. I'm not going to tell you as a planner/coordinator, or even as the host that you need to understand all of AV and have all the different types of AV equipment but what I will tell you is you NEED to know AV vendors and know great AV vendors. Be sure that they know exactly what you are requesting and that they have the right equipment for it. Be sure, they arrive early enough to do a couple of run-throughs with your presentation as well.

Now, as a venue representative; I know a very tiny bit about HDMI inputs, microphones, wireless microphones, etc. I have the basic knowledge. See below other items that you should know to be sure the AV elements of the dinner go smoothly:

​1. The functionality of your presentation. The format the presentation is in.
2. How you are going to project the presentation, is it through HDMI, apple play, bluetooth, projector?
3. Where is the projector? How does it mounted, is it mounted?
4. Order of events, how are you going about your presentation? Do you need the microphone right off the bat or do you only need it later?
6. Is sound important? 
5. Does the presentation of sound and how do you want that sound to be played? 

These are just the most 5 basic AV/presentation questions that you will need to get you started when you request Audio Visual from your venue and/or vendor. 

Have fun!